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No fluff. No jargon. Just straight answers about how we eliminate 15-20 hours monthly of uniform coordination—organized by your role.

GETTING STARTED

What makes Uniforms Logic different from other uniform vendors?

We're not a vendor—we're an automation platform. Traditional uniform companies ship scrubs. We eliminate the 15-20 hours monthly your team spends managing uniform programs.

Here's what that means: Your HR team stops fielding "where are my scrubs?" emails. Your CFO gets real-time budget visibility instead of quarterly surprises. Your COO gets a scalable system instead of manual processes that break when you add locations.

Traditional vendors sell you uniforms. We sell you back your team's time.

How quickly can we get started?

2-3 weeks from kickoff to go-live.

Week 1: Budget rules configured, catalog approved, embroidery specs set
Week 2: Employee accounts created, system tested, team trained
Week 3: Go-live

No 6-month implementation. No consultants. No IT project. You're operational before the month ends.

Do you offer a pilot program?

Yes—30-day risk-free pilot for one department or location.

This lets you prove ROI before full rollout. Most pilots show 70%+ time reduction within the first month. You'll see the transformation firsthand before committing organization-wide.

What's the Q1 2026 Early Adopter Program?

Limited to 20 healthcare organizations, expires March 31, 2026.

Strategic Partnership Benefits:

✅ 10% discount on all uniforms (locked 3 years)

✅ Platform fee waived Year 2 onward (pay only Year 1)

✅ Unlimited 2% affiliate commissions (earn on every referral)

✅ Setup fee waived ($2,500-$10,000 value)

✅ 90-day results guarantee

✅ White-glove implementation (2-3 weeks)

✅ Priority Strategic Partner support line

Who qualifies:

- 100+ employees in uniforms

- $50K+ annual uniform spend

- Healthcare organization (hospitals, clinics, medical schools, practices)

- Willing to complete setup by March 31, 2026

- Open to providing feedback and serving as case study

Why only 20 spots:

We're capping the program to ensure every Strategic Partner gets hands-on implementation support and measurable results. Applications close March 31, 2026.

FOR CHIEF FINANCIAL OFFICERS

My CFO spends 6 hours quarterly reconciling uniform budgets. How does your platform change that?

Real-time dashboard visibility in 8 seconds.

No more spreadsheet building. No vendor invoice chasing. No Saturday work sessions. Budget variance alerts catch $10K+ overruns before they happen—not 3 months later when the damage is done.

One CFO told us: "I got my weekends back."

We've had $35K budget overruns discovered months after the fact. How do you prevent this?

Automated controls that make overspending impossible.

Here's how it works: You set department budgets. System blocks checkout automatically if order exceeds allocation. No manual approvals needed. No trust-based compliance. Mathematical certainty.

Finance sees real-time spend. Alerts trigger at custom thresholds (e.g., 80% of budget used). You know before problems happen, not after.

What's the actual ROI timeline?

Most clients hit breakeven in 4-6 months.

Hard savings:

- Time saved: CFO 6 hrs quarterly → 30 min (96% reduction)

- Budget overruns prevented: $42K average in Year 1

- Rogue purchasing eliminated: $8K-$15K recovered annually

Soft savings:

- HR coordination: 18 hours weekly → 1 hour (95% reduction)

- Operations overhead: Manual processes → Zero

- The time savings alone justify the investment. The budget control is bonus ROI.

Our pricing:

- Platform fee: $199-$999/month (based on organization size)

- Setup fee: $495 (waived for Q1 Early Adopters)

- Scrubs: Retail pricing ($50-$75/set, no markup)

Example ROI (300 employees):

- Annual savings: $54,000 (time + budget control)

- Annual platform fee: $3,588

- Net value: $50,400

- ROI: 14:1

We don't discount scrubs because you're saving 14x more in wasted labor than you'd ever save on cheaper uniforms.

Q1 2026 Strategic Partners see even faster ROI:

With 10% discount + platform fee waived Year 2+ + unlimited referral income, most Strategic Partners achieve positive cash flow within 3-4 months instead of 4-6 months.

Referral commissions can completely offset platform investment. One Strategic Partner earned $18K in Year 1 from 3 referrals—more than covering their entire annual cost.

How does billing work? Can we consolidate vendors?

Single monthly invoice. All brands, all locations, all employees—one bill.

You go from reconciling 4-7 vendor invoices monthly to reviewing one consolidated statement. Spend broken down by department, location, individual—however you need to see it.

We become your single uniform supplier while offering 21+ brands. You get vendor consolidation without losing employee choice.

Can we enforce spending limits per employee or department?

Yes. Voucher system with automated enforcement.

Set allowances by:

- Department (Nursing: $400/year, Admin: $200/year)

- Role (RNs: $500, LPNs: $350)

- Individual (custom allocations for managers, etc.)

Vouchers can expire, roll over, or reset annually—your policy. System prevents overspending at checkout. No manual oversight needed.

FOR HR DIRECTORS

Our HR team spends 18 hours weekly coordinating uniform orders. How much time does your platform save?

90-95% time reduction. 18 hours → 1 hour weekly.

Here's what disappears:

- ❌ "Where are my scrubs?" emails (employees track orders themselves)

- ❌ Vendor coordination (system handles it)

- ❌ New hire uniform setup (automated in onboarding)

- ❌ Size exchanges (direct customer service handles it)

- ❌ Compliance reminders (automated enforcement)

Your HR team does actual HR work. Not uniform logistics.

How do new hires get their uniforms?

Day 1 readiness. Zero HR coordination.

When you onboard a new employee:

1. System auto-creates their account (can integrate with HRIS)

2. Employee logs in, sees pre-approved catalog for their role

3. Orders uniforms with allocated voucher

4. Custom embroidered, delivered to their door in 14-21 days

HR involvement: Zero. New hire shows up Day 1 with proper uniforms ordered.

What happens when employees need exchanges or returns?

We handle 100% of post-purchase customer service.

Employee contacts our U.S.-based support team directly (not your HR department). We process exchanges, handle size issues, resolve order problems.

Your team's inbox stays clear. Our average response time: <4 hours.

Can employees order from home, or do they have to come to HR?

Fully self-service. 24/7 access from any device.

Each employee gets personalized login. They see only items approved for their role. They order when convenient (not during HR office hours). System auto-applies their voucher.

Zero trips to HR office. Zero "can you help me order scrubs?" requests.

How do you ensure compliance with our uniform policy?

Automated enforcement. Not email reminders.

You configure:

- Approved brands/styles per department

- Required colors per role

- Logo placement rules

- Budget limits

System shows employees only compliant options. They can't order non-approved items—checkout blocks it.

Result: 94% policy compliance vs. 60-70% with email-based "please follow policy" approaches.

FOR CHIEF OPERATING OFFICERS

We're adding a new facility in Q2. Can your system scale without adding operational burden?

Yes. Infinite scalability with zero operational drag.

Adding a facility means:

1. Configure location in system (15 minutes)

2. Upload employee list (or HRIS integration auto-syncs)

3. Done

No new vendor relationships. No additional coordination overhead. No process complexity. The system that manages 800 employees manages 1,200 the exact same way.

One client added 40% headcount (800 → 1,120 employees) with zero increase in uniform management time.

Our current process is email-and-spreadsheet-based. It barely works now. How do you replace that?

Clear process ownership. Automated workflows. Auditable compliance.

Before:

HR coordinates (but isn't responsible)

Finance reconciles (but can't prevent overspending)

Operations troubleshoots (but has no visibility)

Nobody owns it, everyone touches it

After:

System owns the process

Automated budget enforcement (Finance sees real-time)

Automated compliance (HR stops policing)

Automated vendor coordination (Operations gets out of logistics)

You go from distributed chaos to centralized automation.

What integrations do you support?

API available for HRIS, SSO, ERP integration.

Common integrations:

- HRIS (Workday, ADP, BambooHR, UKG): Auto-sync employee data

- SSO (Okta, Azure AD): Single sign-on

- Accounting (QuickBooks, NetSuite): Export billing data

Enterprise clients (500+ employees): We can build custom integrations if needed.

Small/mid-size (<500 employees): Shared portal works out of box, no integration required.

How do you handle multi-location coordination?

Single platform, location-specific rules.

You can set:

- Different budgets per location

- Different uniform requirements per facility

- Different embroidery specs per location

Centralized control with localized flexibility. Corporate sees everything. Locations see only their data.

No spreadsheet tracking. No email coordination between facilities.

IMPLEMENTATION & LOGISTICS

How long does delivery take?

14-21 business days from order to delivery.

Timeline breakdown:

- Days 1-3: Order processing, embroidery specs confirmed

- Days 4-10: Production and embroidery

- Days 11-14: Quality check and packaging

- Days 15-21: Delivery to employee's door (or your facility)

Tracking available in real-time. Employees see order status in their portal.

Is embroidery included?

Yes. Fully integrated, fully automated.

Your brand guidelines (logos, placement, thread colors) are configured once during setup. Every order auto-applies correct embroidery specs.

No manual approvals. No back-and-forth with vendors. No "we received the wrong logo" issues.

Can employees choose from different scrub brands?

Yes. 21+ leading healthcare brands.

Your staff chooses from:

- Cherokee, Dickies, Barco, Healing Hands, Grey's Anatomy, Landau, and 15+ more

But only within your approved constraints:

- Approved colors for their department

- Approved styles for their role

- Budget limits enforced automatically

Employee choice without loss of control.

What happens if an employee orders the wrong size?

We handle all exchanges and returns. Zero HR involvement.

Employee contacts our support team → We process exchange → New item shipped

Your HR team never hears about it. We handle 100% of post-purchase customer service.

Do you support multi-location healthcare systems?

Absolutely. Built for it.

Platform scales across:

- Multiple departments

- Multiple locations

- Multiple facilities

Centralized oversight. Localized flexibility. Single platform.

How does the voucher system work?

Allocate, track, enforce—automatically.

Setup:

You assign voucher allowances (by department, role, or individual)

Set expiration rules (annual reset, rolling allowance, etc.)

Usage:

Employee sees available voucher balance in portal

Voucher auto-applies at checkout

System blocks over-allocation

Reporting:

Real-time utilization dashboard

Alerts when thresholds hit

Export data for accounting

Finance gets perfect visibility. Employees get clear allowances. No manual tracking.

Do you offer real-time inventory?

Yes. Tied to live inventory feeds.

This significantly reduces backorders and fulfillment delays. You're not ordering from static catalogs that are out of stock. System shows available inventory in real-time.

What's included in customer service?

U.S.-based support team. <4 hour response time.

We handle:

- Order inquiries

- Size exchanges

- Delivery issues

- Portal login help

- Policy questions

Your internal teams stay focused on operations. We handle uniform-related customer service.

Can employees order from home?

Yes. Fully online, 24/7 access.

Each employee gets personalized login. Mobile-friendly. Works on any device.

They order when convenient (not during HR office hours). No trips to HR office. No "can you help me with this?" requests.

What are your pricing and fees?

Our pricing maximizes ROI through time savings, operational efficiency, and partnership economics—not just discounted scrubs.

Strategic Partnership Pricing (Q1 2026 Early Adopters):

Setup Fee: $0 (waived for first 20 organizations, expires March 31, 2026)

Uniform Pricing:

- Retail pricing minus 10% discount: $45-$68 per set (includes logo embroidery)

- Discount locked for 3 years

- Optional name personalization: +$7

- Optional name + title: +$12

- No markups, transparent pricing

Platform Fee:

- Year 1: Standard platform fees apply (based on organization size)

- Year 2 onward: WAIVED (eliminated permanently)

- Includes: unlimited employee access, real-time budget visibility, multi-department catalogs, automated voucher management, dedicated support, custom reporting, compliance enforcement

Unlimited 2% Affiliate Commissions:

- Earn 2% on uniform purchases from every organization you refer

- No cap, no expiration, paid quarterly

- Example: Refer organization spending $200K/year = $4,000/year passive income

- Many Strategic Partners offset their entire investment through referrals

Standard Pricing (outside Q1 2026 program):

Setup Fee: $2,500-$10,000 (based on organization size)

Uniform Pricing: Retail ($50-$75 per set)

Platform Fee (ongoing):

- Small (<100 employees): $99-$199/month

- Mid-size (100-500): $399-$599/month

- Large (500+): $999-$1,499/month

No affiliate program access

Why this model works:

The math for a 300-employee Strategic Partner:

- Time saved: $62,400/year (20 hrs/week × $60/hr)

- Budget overruns prevented: $18,000/year

- Vendor overhead eliminated: $15,000/year

- 10% uniform discount: ~$10,000/year

- Total value: $105,400/year

Year 1 platform investment: ~$7,200

Year 2+ investment: $0 (platform fee waived)

You save $98,200 in Year 1 alone. Platform fee is 7% of your savings.

Year 2+ savings: $105,400 with zero platform fee.

Plus: If you refer just 2 organizations spending $100K each, you earn $4,000/year in passive income—covering 55% of Year 1 platform fee.

Q1 2026 Strategic Partnership = 10% discount + unlimited referral income + platform fee eliminated Year 2+

Only 20 spots available. Applications close March 31, 2026.

How does the 2% unlimited affiliate commission work?

Every organization you refer to Uniforms Logic = 2% of their uniform purchases, forever.

Example:

- You refer a 500-employee health system

- They spend $150K annually on uniforms

- You earn $3,000/year (2%)

- They stay 10 years = $30,000 total commission

- No cap, no expiration, no limits

What qualifies:

- 2% applies to uniform purchases only (not platform fees)

- Paid quarterly (January, April, July, October)

- Real-time tracking dashboard shows pending commissions

- Commissions continue as long as referred client remains active

Strategic Partners only:

This benefit is exclusive to our Q1 2026 Early Adopter Program (20 spots, expires March 31, 2026).

Many Strategic Partners' referral income exceeds their entire platform investment within 18-24 months.

What if we're not happy with the results?

90-Day Results Guarantee.

We commit to measurable outcomes:

- 70% time reduction across your team

- Real-time budget visibility operational Day 1

- Zero budget surprises (automated variance alerts)

If we don't deliver these results in 90 days, we work for free until we do.

STILL HAVE QUESTIONS?

Schedule a 15-minute discovery call.

We'll ask 3 questions about your current process and show you exactly how we'd automate it—no pitch, just a clear plan.

Or call us: (772) 277-2837

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